Top 10 Best All in One Printer for Small Office in 2020 – Ultimate Guide

One of the most important devices your office must have is a printer. You need a versatile printer which you can use to scan, print, copy and fax. However, indentifying a good printer may not be a very simple exercise due to the numerous products available today. Again, these machines have different features and designs which means that comparing them will require a lot of time. 

Before buying, you need to think of the tasks you will be performing with the machine to ensure that you have picked the one with the most suitable features for your office.

To make your work easier, we have reviewed the best all in one printers for small office.  You will find that the ones we have reviewed have different designs, features and prices to ensure that you will get exactly what you need.

Quick Overview: Best All in One Printer for Small Office

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Name

Features

Price 

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Brother MFC-L8900CDW Business Color Laser All-in One Printer

Top Pick

Brother MFC-L8900CDW Business Color Laser All-in One Printer

Low cost printing, Triple layer security, Adjustable 250-sheet paper tray

$$$

Epson Eco Tank ET-4760 Wireless Color All-In One Cartridge- Free Supertank Printer with Scanner

Epson Eco Tank ET-4760

Voice activated printing, Auto-2-sided printing, Easy to use

$$

HP Laserjet Pro M521dn All In one Laser Printer – A8P79A

HP Laserjet Pro M521dn All In one Laser Printer – A8P79A

Uses a long lasting toner, Easy set up, Good printing quality

$$$

Brother MFC-J805DW INKvestmentank Color Inkjet All In One Printer

Brother MFC-J805DW INKvestmentank Color Inkjet All In One Printer

Allows wireless printing, Compact Design, Fairly Priced

$

HP OfficeJet 3830 All—In-One Wireless Printer- K7V40A

HP OfficeJet 3830 All—In-One Wireless Printer- K7V40A

Easy to use, Optional quit mode, Decent price

$

Lexmark MC3224DWE Color Multifunction Laser Printer

Lexmark MC3224DWE Color Multifunction Laser Printer

Easy to use, Optional quit mode, Decent price

$

HP Officejet 8025 All In one Wireless Printer Smart Home Office Productivity – 1KR57A

HP Officejet 8025 All In one Wireless Printer – 1KR57A

Color touchscreen, Energy star certified, Cheap price

$$

Canon Imageclass MF236N All in One

Canon Imageclass MF236N All in One

Low energy consumption, Long lasting, Decent price

$

HP Officejet 250 All in One Portable Printer

HP Officejet 250 All in One Portable Printer

Portable, Long lasting battery, 10-page document feeder

$$

HP Laserjet Pro M148FDW All in One Wireless Monochrome Laser Printer

HP Laserjet Pro M148FDW All in One Wireless Monochrome Laser Printer

Very advanced printer, Voice activated printing, Uses a top rated Hp Smart app

$$

Top 10 Best All in One Printer for Small Office in 2020

Brother MFC-L8900CDW Business Color Laser All-in One Printer

Brother MFC-L8900CDW comes first in this list as the best all-in-one printer for small office. Unlike others, this one comes with more advanced features and it is an excellent choice for businesses that needs to produce bulk copies and prints.

It prints at a speed of 33ppm and scan double-sided pages at a speed of 58 IPM. It also features an inbuilt wireless 802.11b/g/n plus a Gigabit Ethernet network interface which facilitates easier sharing and set up on a wired or wireless network.

The other impressive thing about this machine is that it allows wireless scanning to mobile devices through the Brother iPrint and scan. For easier use, it has a 5-color touchscreen display which also allows you to create up to 64 customized shortcuts.  The machine is suitable for scanning, printing, copying and faxing.

Lastly, it has a maximum monthly duty cycle of 60,000 printed pages and the recommended monthly volume of up to 4,000 pages.

Pros

  • 5 color touchscreen display for easier use
  • Multi-function printer
  • Low cost printing
  • Triple layer security
  • Adjustable 250-sheet paper tray

Cons

  • Not the best for double sided printing
  • A bit slow
Epson Eco Tank ET-4760 Wireless Color All-In One Cartridge- Free Supertank Printer with Scanner

Epson Eco- Tank ET-4760 Wireless printer is another excellent machine for a small office. It is available in two colors and it is among the best selling printers on the market.

The first thing you will love  about it is that it allows hands-free and voice activated printing which means that you won’t need to spend a lot of time printing. It also allows wireless prints from smartphones and tablets.

The machine is powered by precision core which enables it to provide sharp documents fast. The 30-sheet document auto feeder and the 2-sided scanning, printing, copying plus the borderless printing a makes it to be among the most reliable printers available today.

Pros

  • Outstanding print quality
  • Voice activated printing
  • Auto-2-sided printing
  • Easy to use
  • Space saving design

Cons

  • Flimsy paper tray
  • Slow scanner
HP Laserjet Pro M521dn All In one Laser Printer – A8P79A

As compared to most printers on the market, HP Laserjet Pro M521DN is among the best printers that will give you exceptional value for your money. Firstly, it allows you to complete printing task faster as compared to when you are using other printers.

Apart from that, it provides high quality prints. The 3.5-inch touchscreen allows you to swipe, tap store, print business content in a convenient way. 

With this machine, you can also print files directly from your USB drive using a port that is located at the front of the printer. 

The other thing you will love about it is that it uses HP On/Auto Off Technology when automatically turns it on when you need to use it and off when you don’t need it. This is a very important feature because it helps to save power. 

Another thing is that you can easily manage this multifunction printer through the HP Web JetAdmin. Again, you can also monitor the device status and office printing remotely.

Pros

  • It uses a long lasting toner
  • Easy set up
  • Good printing quality
  • Very advanced
  • Fast printing

Cons

  • Paper tray issues
Brother MFC-J805DW INKvestmentank Color Inkjet All In One Printer

Brother MFC-J805DW is another excellent printer for your small office or home use. It uses reengineered Investment Tank Cartridges and it also features an internal ink storage tank.

As a result, it provides uninterrupted printing for up to one year because you won’t need to buy ink. The other impressive thing about this machine is that it has an easy to navigate 1.8-inch touchscreen which allows you to scan to different color services such as Dropbox, OneDrive, Google Drive and more.  

The Brother Page Gauge lets you know when it is time to replace the ink because it shows you the amount of ink remaining. With this printer, you can scan or print wirelessly from your laptop, tablet, smartphone or desktop using Google Cloud Print, Air Print and Wi-Fi Direct.

Pros

  • Compact design
  • User friendly design
  • Provides excellent prints
  • Fairly priced
  • Uninterrupted printing for up to 1 year
  • Allows wireless printing

Cons

  • Not easy to set up
HP OfficeJet 3830 All—In-One Wireless Printer- K7V40A

Unlike any other printer in our list, this one has the highest number of positive reviews on various online stores. This means that if you are looking for an affordable and high quality printer for your office, it will definately be a great choice.  

You will also find that it has a compact design for those with a limited office space. With this printer, you can scan, print, copy, fax and Airprint documents. It also has an app which allows you to order toner, scan from your smartphone or print from Google Drive, Dropbox or iCloud.

It also provides lab-quality photo and laser quality documents. In addition, this machine has an optional quiet mode which enables it to print silently.

Pros

  • Multifunction printer
  • Compact design
  • Easy to use
  • Optional quit mode
  • Decent price
  • 1 year limited hardware warranty

Cons

  • Not the best for bulk printing
  • Cheap quality
Lexmark MC3224DWE Color Multifunction Laser Printer

Lexmark MC3224DWE is a multifunction printer which can be used anywhere due to its compact design. You can use it for scanning, copying and print using the tray which has a capacity of 250 sheets.

It also features a single-sheet feeder which has a color touch screen. Another thing you will love about it is that it is the Lexmark’s full-spectrum security design keeps your details safe and secure.

In addition, it allows wireless connectivity which means that you can print from mobile devices. Also note that it allows Ethernet and USB connectivity.

The machine also has a capability of printing up to 24 pages within a minute. It is also important to mention that it uses 1 GHz dual core processor and has a memory of 512MB.

Pros

  • Friendly to the environment
  • Prints up to 24 pages in a minute
  • Allows wireless printing 
  • Easy to setup
  • Provides a great performance

Cons

  • Costly toner
HP Officejet 8025 All In one Wireless Printer Smart Home Office Productivity – 1KR57A

If you are on a tight budget, you may need to consider HP Officejet 8025 because it is among the most affordable printers on the market. Apart from the cheap price, you should also note that this machine provides 20 pages per minute.

You can also use it to scan, color copy, print and fax to enhance productivity. The self-healing Wi-Fi ensures that you are always connected by detecting and solving problems through the 3 stages of reconnection.

This ensures that your Wi-Fi remains stable and reliable. Another thing you need to know about this machine is that it is made from recycled plastics and has a color touchscreen that makes it easy to operate.

Pros

  • Color touchscreen
  • Compact design
  • Energy star certified
  • Cheap price
  • Allows you to scan to email through HP Smart app
  • Automatic document feeder

Cons

  • Not very advanced
Canon Imageclass MF236N All in One

Canon Imageclass MF236N is another reliable printer which you can use for scanning, copying, printing and faxing. The first thing you should note about it is that it comes with a six line and tilt able LCD panel which is easy to navigate.

It also prints at a speed of 24 pages per minute which means that it is very fast. As compared to other printer, this one does not consume a lot of power. It has an energy saving mode which requires 2 W or even less.

It also comes with a power cord, starter guide, warranty card, DVD-ROM software, telephone cable and a starter cartridge 137. If you are in need of a black & white printer that can handle volumes of copies, this one might be a great choice.

Pros

  • Low energy consumption
  • Long lasting
  • Decent price
  • Very fast
  • Easy to use

Cons

  • Doesn’t allow a wireless connection
  • Not for color printing
HP Officejet 250 All in One Portable Printer

If you are searching for a compact or a portable printer for your small office, HP OfficeJet 250 will be a superb choice. It has a compact design which enables it to fit easily in your backpack or car.

This means that you can use it wherever you need it. Apart from the portable design, it is Energy Star certified which means that it is a top quality device. The 2.65-inch color touchscreen allows you to copy, scan and print quickly.

It also features a 10-page document auto feeder which allows you to scan, copy and print multiple documents hands-free. Another incredible thing you will love about it is that it allows mobile printing using the ePrint app.

You can also connect it via Wi-Fi Direct or Bluetooth smart technology. On top of that, it comes with a long lasting battery which you can charge in your car, home or anywhere else where there is an AC power source. Charging takes about 90 minutes when the printer is off.

Pros

  • Portable
  • Long lasting battery
  • 10-page document feeder
  • Allows mobile printing
  • Energy Star certified

Cons

  • No Bluetooth printing
  • Unreliable
HP Laserjet Pro M148FDW All in One Wireless Monochrome Laser Printer

HP Laserjet Pro M148FDW is among the most advanced all in one printer you can find today. One of the things you will love about it is that it allows you to print with or without any wires.

You can print or share resources on a network using the inbuilt Ethernet or Wireless capabilities. If you don’t have a network, the machine can still connect to various devices using Wi-Fi Direct.  

Another outstanding feature you will enjoy when using this printer is the HP voice activated printing which enables it to work with Google Assistant, Alexa and Microsoft Cortana.

In addition, it uses the highly rated HP Smart app which enables you to scan and print from different devices such as tablets, smartphones or laptops from the cloud such as Google Drive, iCloud and Dropbox. To ensure that you don’t run out of ink, it measures toner levels and makes smart reorders when your are running out of ink.

Pros

  • Very advanced printer
  • Voice activated printing
  • Uses a top rated Hp Smart app
  • Easy to set up
  • It’s very fast

Cons

  • Difficult Wi-Fi set up process
  • Not a color printer

Final Verdict

Having a printer in your office allows you to print, scan, copy and fax in a more convenient manner. Whether you are searching for a quality printer for your business or home office, you should look for an all in one printer. The major benefit of these printers is that they are very versatile since you can use them for various tasks.  

All the printers we have reviewed in this article provide the best print quality and are also fast. They are also available in different designs to make your work easier when determining the best. Don’t forget to read the customer reviews from the links we have added.

Also, check out our review on best label makers for home or small office.